A wonderful opportunity to make a difference and contribute to a community charity, with flexible hours and working from home.

To apply, please email a CV and covering letter, explaining how you are suitable for the position by demonstrating how you meet the key responsibilities and person specification, by the closing date of 26th April 2026, to Mr Lauren Stroud, chair@aylshamrec.org

Specification

Location: Aylsham Recreation Ground, Norfolk (predominantly working from home, with some Recreation Ground site visits, including evening meetings each month)

Reporting to: Chair of Trustees

Contract Type: Part-time, permanent; hours between 8-12 per week

Salary: £7,800 per annum, salaried, paid monthly

Job Purpose:
To provide high-quality administrative, governance and operational support to the Trustees of Aylsham Recreation Ground, ensuring the effective day-to-day management of the site, compliance with charity and health & safety requirements, and delivery of excellent service to user groups and the community.

Closing Date: 26th April 2026

Key Responsibilities

Trustee & Meeting Support

  • Prepare meeting documentation in conjunction with the Chair, including:
    • Agendas
    • Minutes
    • Action logs
    • Follow-up correspondence
    • Maintain organised digital and paper filing systems.

Funding & Development Support

  • Work with the Chair and Trustees to identify funding opportunities.
  • Assist in preparing grant applications and infrastructure funding bids, including:
    • Completing online forms
    • Gathering supporting evidence
    • Uploading required documentation
    • Support projects aimed at improving facilities and equipment across the Recreation Ground.

Bookings & Customer Service

  • Support management of site bookings and administration using Hallmaster booking software.
  • Work closely with clubs and user groups to ensure high levels of customer satisfaction.
  • Assist with licence documentation and communication with user groups as required.

Marketing and website

  • Make suggestions for website improvements
  • Manage the website (with external provider) to ensure content is current and accurate
  • Create posts for social media to promote the Recreation Ground to include links to the website and booking system

Governance & Compliance

  • Develop a working understanding of the charity’s Constitution and Governance Policies.
  • Support maintenance of the charity’s page on the Charity Commission website.
  • Assist in maintaining statutory and governance records in line with Charity Commission guidance.
  • Maintain the integrity and confidentiality of documentation in accordance with Data Protection legislation.
  • Support the monitoring and recording of:
    • Accidents and near misses
    • Fire incidents and alarm activations
    • Safeguarding concerns
    • Health & Safety records (including RIDDOR where applicable)

Operational Coordination

  • Support coordination of maintenance and repair works with the Caretaker and external contractors.
  • Assist with procurement processes, including:
    • Researching suitable contractors
    • Making enquiries
    • Collating and comparing quotations
    • Booking approved contractors
  • Support the scheduling and tracking of regular inspections including:
    • Play equipment
    • Trees
    • Fire safety equipment
    • Electrical systems
    • Machinery and other site equipment

Financial & HR Administration

  • Work alongside the appointed bookkeeper/accounting contractor to:
  • Be the first point of contact
  • Ensure invoices are raised promptly
  • Support timely payment of approved invoices
  • Assist in preparing financial reports for trustee meetings
  • Maintain accurate records to support transparency and financial controls
  • Be the first point of contact for our outsourced HR function

Person Specification

Essential

  • Strong administrative and organisational skills
  • High level of attention to detail
  • Ability to manage multiple priorities
  • Confident communicator with good literacy skills
  • IT literate (Microsoft Office, email systems, online portals)
  • Ability to handle confidential information sensitively
  • Experience of working with contractors and external partners

Desirable

  • Experience working with charities or voluntary organisations
  • Understanding of Health & Safety record-keeping
  • Experience with booking systems (e.g., Hallmaster)
  • Experience in grant applications or funding bids
  • Knowledge of safeguarding record management

Key Attributes

  • Personable
  • Professional and trustworthy
  • Self-motivated with ability to work independently
  • Community-focused
  • Collaborative approach when working with trustees, contractors and user groups
  • Ability to work from home, with access to computer, internet etc
  • Want to make a difference to their local community

To apply, please email a CV and covering letter, explaining how you are suitable for the position by demonstrating how you meet the key responsibilities and person specification by the closing date of 26th April 2026, to Mr Lauren Stroud, chair@aylshamrec.org